Department of Libraries Contracts and Grants Administrator – Vermont Department of Libraries (Montpelier, VT)

The Vermont Department of Libraries seeks a skilled, motivated, and innovative grants administrator to serve as the Department of Libraries Contracts and Grants Administrator. The Contracts and Grants Administrator organizes all aspects of the subgrant program for public libraries issuing from the federal Library Service and Technology Act (LSTA) grant program, and serves as the Department contact point for all general questions and communication regarding LSTA activities. Drafts and processes contracts, grant agreements, memoranda, requests for information, quotes and proposals. Maintains tracking systems for work in process. Prepares recommendations to agency appointing authorities and legal counsel for approval of notices to proceed, amendment requests, sole source and bidder contracts and grant agreements. Determines if justification is adequate for amendment requests for contracts and grants. Confers regularly with the State's Risk Management Division and the Attorney General’s Office on matters involving insurance coverage, protection from liability and other legal and procedural issues.

Candidate should have excellent writing, math, and interpersonal skills. Should be knowledgeable about public library issues and the status of libraries in Vermont. Candidate should be able and willing to maintain an orderly, well-documented, responsive, and schedule-conscious grants operation.

Education and Experience:

Bachelor’s degree or higher in public or business administration, finance, or accounting AND four (4) years or more of experience in the review and/or administration of contracts, grants administration, or in a role with responsibility for management of financial affairs, or a governmental accounting system.

OR

Two years or more of full-time college coursework or an associate's degree in public or business administration, finance, or accounting AND six (6) years or more of experience in the review and/or administration of contracts, grants administration, or in a role with responsibility for management of financial affairs, or a governmental accounting system.

OR

High School diploma or equivalent AND eight (8) years or more of experience in the review and/or administration of contracts, grants administration, or in a role with responsibility for management of financial affairs, or a governmental accounting system.

Experience and Skills:
  • Knowledge of the principles and procedures involved in obtaining grant funds from various federal, state and local sources.
  • Knowledge of the principles and practices of public and business administration.
  • Knowledge of government accounting and budgeting practices.
  • Ability to establish and maintain effective relationships with grant recipients and with federal, state and local agencies.
  • Ability to identify and investigate potential alternative sources of funds such as foundations, donation programs, and other kinds of support for libraries.
  • Prior experience with LSTA program grants in a public library setting preferred.
Duties include (but are not limited to):
  • Coordinates and promotes LSTA program subgrants for public libraries.
  • Assists LSTA subgrant applicants with guidance and training in various formats for preparing grant requests and complying with grant requirements.
  • Reviews LSTA funding recommendations and implements fiscal procedures consistent with the regulations and goals of the grant program.
  • Provides contract and grant administrative and technical support to agency/department staff, grantees, contractors and consultants.
  • Serves as liaison between funding agencies and Department of Libraries administrators; serves as point of information for Department staff regarding all aspects of LSTA or other granting agency (except higher-level budget discussion and decisions).
  • Informs and trains library personnel statewide as needed in order to promote LSTA funding opportunities and make it possible for libraries to compete successfully for funding.
  • Oversees the subgrant selection and award process with attention to LSTA and State goals and priorities; monitors the distribution of subgrants and reimbursements to grantees; reports and evaluates the use of grant funds.
  • Maintains files and records; monitors and improves subgrant documents, guidelines and procedures, and website/libguide content for the information of grant applicants.
  • Identifies potential sources of federal, state, local, and other funds to support the objectives of the agency.
  • Researches alternative funding sources for public libraries, including grants, foundations, and other funds; works with Library Development colleagues to provide learning opportunities in this area for public library directors, Trustees, and advocacy groups.
  • Work with the Department of Libraries administration to develop the LSTA Five Year Plan evaluation and planning process.

The Department of Libraries is based in Montpelier, Vermont, located about 40 miles southeast of Burlington. Vermont has 183 public libraries, most of which serve small and rural communities with populations less than 5,000. Vermont is a progressive and innovative state with a population of 626,000 and is known for its robust farmer’s markets, beautiful landscape, outdoor recreation, fine colleges and universities, and strong sense of community.  The Department of Libraries is embarking on a new strategic plan and the Library Consultant for Special Populations will work closely with a team of library advancement consultants. This is a great opportunity to help shape the future of Vermont libraries!

For more information, using the subject line “Library Contracts and Grants Administrator,” contact:

LIB.Contact@vermont.gov
Job Code: 550200
Pay Plan: Classified
Pay Grade: 24

Application Deadline: 7/20/2017

Apply online at State of Vermont: http://humanresources.vermont.gov/careers/search-and- apply-jobs ***Please attach your resume and a cover letter to your application when submitting.***

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