Financial Assistant – Fletcher Free Library (Burlington, VT)

SALARY: $23.33 Hourly
OPENING DATE: 11/24/20
CLOSING DATE: 12/08/20 11:59 PM
FLSA: Non-Exempt
UNION: American Federation of State County and Municipal Employees
GRADE: 15
POSITION STATUS: Regular Part Time (20 hours per week)

GENERAL PURPOSE:

This position is responsible for maintaining library financial records by accurately processing financial transactions including operating budget, payroll, fundraising accounts, and grants and other related duties.

ESSENTIAL JOB FUNCTIONS:

  • Assist Library Director with budget preparation
  • Interface with departments regarding and processing administering accounts receivable and accounts payable; including purchase orders, invoices, and payroll
  • Run monthly financial reports for distribution and prepare analysis of accounts as requested
  • Collect, confirm and process timesheets and overtime
  • Prepare and coordinate deposit activities and perform all necessary account, bank and other reconciliations
  • Responsible for maintaining fundraising and grant database and accounts with the assistance of the Development Coordinator
  • Find and use accounting data to resolve accounting problems and discrepancies
  • Interface with other departments/customers/vendors
  • Responsible for managing statistical tracking for the library
  • Update, verify and maintain accounting journals and ledgers and other financial records
  • Responsible for ordering supplies for the library including but not limited to; processing vouchers, receive and verify supply orders with Library Director’s approval of associated
  • costs and develop and maintain ordering supply forms with required data needed to complete orders.
  • Check in and distribute incoming mail, and collect, seal and stamp outgoing mail
  • Perform filing and general administrative tasks
  • Report violations of library rules or other conduct effecting library security to supervisor

QUALIFICATIONS/BASIC JOB REQUIREMENTS:

  • High school diploma
  • Associated Degree in Accounting/Bookkeeping or related degree highly preferred.
  • Must have three years relevant experience in accounting and full-charge bookkeeping.
  • Two years in public service setting in an office environment required.
  • Accounting and computer experience required.
  • Ability to interact with co-workers and public in a professional and courteous manner.
  • Ability to learn and use fully integrated automated library system (Polaris), time clock/payroll system (Kronos) and municipal accounting systems (New World).
  • Strong working knowledge of computers, word processing, accounting software and automated library systems, and standard office equipment.
  • Strong working knowledge of including but not limited to Microsoft Suite including Outlook, Word, Excel and PowerPoint.
  • Knowledge of Internet usage and email and standard office equipment.
  • Ability to work using an all digital filing system.
  • Ability to obtain a working knowledge of all department operations and procedures and relevant City policies.
  • Ability to learn and interpret department policies and procedures.
  • Ability to obtain working knowledge of all library departments, services, programs and of public library work.
  • Ability to communicate to co-workers and general public effectively.
  • Attention to detail and accuracy.
  • Able to handle volatile or potentially dangerous individuals and situations following library procedures.
  • Ability to sit and use computer workstation for extended periods of time.
  • Demonstrated commitment to diversity and cultural competency.
  • Perform light custodial and grounds maintenance tasks as needed.

ADDITIONAL INFORMATION:

The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity, marital status, veteran status, disability, HIV positive status or genetic information. The City is also committed to providing proper access to services, facilities, and employment opportunities.

Applications for this position are only accepted on-line at: https://www.governmentjobs.com/careers/burlingtonvt

For accessibility information or alternative formats, please contact Human Resources Department at 803-540-3057.

WOMEN, MINORITIES, VETERANS AND PERSONS WITH DISABILITIES ARE HIGHLY ENCOURAGED TO APPLY. EOE

AmeriCorps, PeaceCorps and National Service alumni are encouraged to apply.

APPLICATIONS MAY BE FILED ONLINE AT: https://www.burlingtonvt.gov/HR/career-and-internshipopenings

The City of Burlington is on a hiring freeze; however, this position was deemed an exception given the importance of this role after being reviewed by Human Resources in collaboration with the Chief Administrative Officer.

– Posted November 29, 2020

Executive Director – Merrimack Valley Library Consortium (North Andover, MA)

Description:

The Executive Committee of the Merrimack Valley Library Consortium seeks an active, energetic, people-focused, technologically savvy team leader with vision to guide the 36-member Merrimack Valley Public Library Consortium (MVLC) in northeastern (North Andover) Massachusetts.

Qualifications:

MLS from an ALA-accredited institution, MBA-desirable, or equivalent training and experience. Strong knowledge of current and emerging library technology applications; experience with strategic planning, budgeting and grant writing. Significant experience with managing library operations, servers and networks including five to eight years in a management role with an automated library network, or equivalent experience. Flexibility, calm under pressure, ability to pivot is all highly valued.

Duties: 

Overall responsibility for the planning, implementation, development, supervision and evaluation of all aspects of network services and operations; responsible for supervising and inspiring a team of 11 library professionals and coordinating relationships and communications among 36 libraries.

Reports to an Executive Committee.

Salary Range – $94,102 – $125,307 commensurate with experience.  

Available:  Until filled.

How to apply: 

Cover letter, resume, and three references to:

Samuel Alvarez, MVLC Search Chair
Reuben Hoar Library​
41 Shattuck Street
Littleton, MA 01460
salvarez@littletonlibrary.org
Phone: 978-540-2601

– Posted November 29, 2020

Library Director – Woodbury Community Library (Woodbury, VT)

The Woodbury Community Library is seeking a friendly, collaborative, book lover. If you like people of all ages, enjoy working with children in an informal educational setting, and like learning new things. you might be the right person for the library.

This job is a part time position for the primary librarian. The ideal candidate will:

  • enjoy reading and talking about books
  • have some computer skills and feel comfortable helping others with technology questions
  • be friendly and responsible with children who use the library after school
  • demonstrate creative energy to design events for all ages
  • work in partnership with the school to best utilize the shared space of the library building and grounds
  • communicate and listen well
  • feel a strong sense of community and interest in developing the library to enhance the town
  • have knowledge of library administration and work towards Public Library Certification if not already certified.

A bachelor’s degree is recommended, but no formal library training is necessary.  Training will be provided as well as support during the learning process. Compensation will depend on experience and skills. To apply please submit a letter of interest, resume, and three reference contacts to woodburyvermontlibrary@gmail.com.

– Posted November 29, 2020

Part-Time Circulation/Outreach – Brandon Free Public Library (Brandon, VT)

Brandon Free Public Library, an independent, 501(C)(3) non-profit library is seeking an energetic, community oriented individual with the ability to interact both positively and creatively with patrons, staff, and in the completion of daily tasks, as well as comfort with established and emerging technology.

This is a part-time circulation/outreach position, approximately 15 hours per week, starting immediately. The rate of pay is $15.00 per hour. This is a permanent, part-time position.

The position requires Tuesday evenings and Saturday hours plus additional scheduling. The specific hours worked will be based on community needs and may change periodically as those needs change. The person in this position will provide in-person, direct-service work in the library and out in the community. This is not a remote position.

Responsibilities:

  • Circulation
  • Develop outreach activities
  • Serve as a community liaison
  • Develop and implement annual summer reading program
  • Library Staffing: assists patrons of all ages in every aspect of using the library, including
    computer and device troubleshooting.
  • Other duties will include shelving, programming preparation, other projects as assigned.

Required Skills:

  • User-centered public service philosophy
  • Computer experience, which must include ability to work effectively with modern integrated library automation systems (training will be provided), MS Office Suite products (including Word, Excel, and Outlook), and Google Apps
  • Ability to adapt to and use new technologies and software
  • Flexibility, creativity, attention to detail, and excellent interpersonal skills are a must
  • Effective communication skills (written and verbal)
  • Ability to work both independently as well as collaboratively as part of a team in a solutions-
    oriented environment

Please note, the above job description describes the general nature, tasks, responsibilities, and level of work to be performed; it is not meant to be an all-inclusive list of every responsibility, duty, and skill required for the position.

This position requires bending, reaching, lifting, pushing, pulling, carrying up to 50lbs. (books, computers, etc.), standing and sitting for extended periods.

This position requires access to reliable transportation as needed for community outreach.

Screening of applications starts immediately and continues until the position is filled.

Please send a cover letter and resume to:
Molly Kennedy, Director
Brandon Free Public Library
molly@brandonpubliclibrary.org

Brandon Free Public Library is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

– Posted November 13, 2020

Circulation Clerk – Morristown Centennial Library (Morrisville, VT)

The Morristown Centennial Library in Morrisville, Vermont is looking for our next valued colleague in the role of part-time Circulation Clerk.  This position normally includes all aspects of patron service at the circulation desks in Adult and Youth Services; using technology to perform clerical duties as well as physically assisting Adult Services staff and Youth Services Librarian with daily tasks and projects as needed; aiding in the processing and reshelving of materials; partnering with co-workers in maintaining neat, safe and organized physical space in both departments and on library grounds, and other functions as needed.   Due to COVID-19 conditions, the position also currently includes sanitizing materials and surfaces, greeting and completing health surveys with incoming patrons, and other related tasks, as needed.

We are looking for a personable, capable, tech-savvy and efficient co-worker who can multi-task, remain calm in an often-busy public library environment, and work well with patrons and other staff.  30 hours per week average, including every other Saturday.  Rate of pay begins at $13 per hour, commensurate with experience.

 Please send letters of interest and resumes including three professional references to info@centenniallibrary.org.  Applications accepted through November 30th. Please, no telephone calls or drop-ins.

 

COVID-19 special work hours are currently:

Tuesdays 9:00 AM-4:00 PM
Wednesdays 9:00 AM–2:00 PM
Thursdays 9:00 AM-4:00 PM
Fridays 9:00 AM-5:00 PM or 9:00 AM-12:00 PM (when working Saturdays)
Saturdays (every other):  9:00 AM-2:00 PM

 

Regular work hours will be:

Tuesdays 9:30-5:00
Wednesdays 11:00-5:00
Thursdays 9:30-5:00
Fridays 11:00-5:00
and at least one Saturday per month, 8:30-2:30

Development Coordinator – Kellogg-Hubbard Library (Montpelier, VT)

The Kellogg-Hubbard Library in beautiful Montpelier, Vermont is seeking an enthusiastic and charismatic fundraiser to implement all aspects of the library’s fundraising program and initiatives.  This full-time position works 35 hours per week on a flexible schedule and the work can be done partially from home.  The ideal candidate has a Bachelor’s degree in a related field and relevant experience.  Experience with donor database management, marketing and/or graphic design preferred.  The starting pay is $22.51 per hour, is eligible for benefits and is part of the library’s collective bargaining unit. 

Please e-mail your cover letter, resume and 3 references to applications@kellogghubbard.org.  The position is open until filled.

To see the full job description, please visit https://www.kellogghubbard.org/employment

Library Director – Cobleigh Public Library (Lyndonville, VT)

The Cobleigh Public Library is currently seeking highly qualified applicants for the position of Library Director.  We are looking to find an innovative leader for our inviting community center.  Ideal candidates will collaborate with staff to provide programs, services, books & materials, and information to residents in the Lyndon area.  We are looking for a friendly and tech savvy leader to help people of all ages make social and personal connections and ultimately develop a lifelong love of reading.

Summary of duties:

  • Focus on programs and informational services, create community building opportunities, and provide outreach services
  • Plan and collaborate with Board of Trustees to fulfill the mission of the Library
  • Develop and maintain collections in cooperation with Children’s Librarian and Bookmobile staff
  • Budget resources and write grants to supplement
  • Hire staff and oversee development opportunities
  • Coordinate public relations

Preferred qualifications:

  • Masters Degree in Library Science and experience in library services preferred
  • BA with experience in library services considered
  • Willingness to earn certification as a public librarian in Vermont
  • Literature background and/or public service experience
  • Proficient with technology and the internet
  • Effective leadership and communication skills

The Director role is a 40-hour/week position.  Compensation is commensurate with experience and qualifications.  Benefits include medical insurance and pension plan.

A December 2020 start date is anticipated due to the upcoming retirement of our current director.  For more information and a complete job description, please contact CobleighTrustees@gmail.com.  To apply, submit a letter of interest, current resume, and contact information for at least 3 references.  This position is open until filled, with a priority deadline of November 6, 2020.

The Cobleigh Library is an Equal Opportunity Employer.

– Posted October 17, 2020

Part-time Circulation Assistant – South Burlington Library (South Burlington, VT)

We are looking for a team player who enjoys working with the public and values attention to detail. Library or book store experience is preferred. The schedule for this 19 hour position will include Saturdays; other hours TBD. Open until filled. Please apply through the following web site:

http://www.southburlingtonvt.gov/residents/city_employment_and_volunteer_opportunities/index.php

– Posted October 17, 2020

Temporary Part-time Library Assistant – Putney Public Library (Putney, VT)

The Putney Public Library is seeking a temporary part time library assistant to work during our expanding open hours.

Tasks include:

  • Providing in-person library services to the public.
  • Performing circulation, holds, shelving and interlibrary loan tasks.
  • Assisting with occupancy management, cleaning of high touch surfaces, and other tasks that help to provide a safe environment for staff and patrons.

Requirements include:

  • Completion of VOSHA training (which will be provided)
  • Maintaining COVID safety protocols including wearing a mask while in the presence of other staff and patrons.
  • Prior library experience and/or experience working directly with the public, including children.
  • Basic knowledge of library procedures, methods, and techniques
  • Exceptional communication skills when interacting with patrons in-person or over the phone

Preference will be given to candidates that have experience with the KOHA integrated library system, especially the Catamount Library Consortium’s version.

This position’s schedule is:

  • Saturdays from 9:45am-3pm
  • Mondays from 9:45am-2pm
  • Substitute hours as needed.

This position may expand to include Tuesdays and Thursdays and up to 18 hours per week.
Please apply even if you aren’t able to commit to all of these hours—we may choose to split this position into two depending on the applicant pool.

Compensation is $15/hour.

The Putney Library shall assure equal opportunity to all qualified applicants.  The Town will not discriminate with respect to initial appointment, advancement, and general working conditions against any person regardless of their age, race, biological sex, gender identification, sexual orientation, marital status, national origin, religious or political affiliation, or disabilities.

Please send a cover letter, resume, and contact information for two professional references to the library’s director, Emily Zervas by October 19th: emily@putneylibrary.org

– Posted October 10, 2020

Library Assistant Youth and Circulation – Brownell Library (Essex Junction, VT)

Brownell Library seeks flexible individual for busy youth and circulation departments. Excellent customer service and computer skills required. This position is part time and will work approximately 16 hours per week, some nights and weekends. Associate’s degree and library experience preferred.

This minimum starting salary for this part-time position is $13.86 per hour with the actual starting salary dependent on experience and education. The job description can be viewed and applications can be submitted online by visiting essexjunction.org, essexvt.org, or essexvt.bamboohr.com/jobs/. Paper applications can be picked up by appointment by calling 802-878-1341.

The deadline to submit your resume and cover letter is October 30, 2020, at which point we will begin reviewing applications.

The Village of Essex Junction is an equal opportunity employer.

– Posted October 10, 2020